The policy sets out the different areas where user privacy is concerned and outlines the obligations & requirements of the users, the website and website owners. Furthermore the way this website processes, stores and protects user data and information will also be detailed within this policy.
This website and its owners take a proactive approach to user privacy and ensure the necessary steps are taken to protect the privacy of its users throughout their visiting experience. This website complies to all UK national laws and requirements for user privacy. You can use this website without providing any personal information. If you are enquiring about photography services, or purchasing photographic products, it will be necessary to process some personal data.
Any and all personal data captured will be in line with the GDPR and any UK data protection regulations.
Data Collection and Processing
Paul Rogers Photography Limited is the controller of data that passes through this website and/or via email. This data is kept private between me and the few other carefully selected data processors, which I have set out below.
Data Which I Retain
When visitors make contact via my website to enquire about my services, I capture their names, phone numbers and email address to respond to the enquiry.
Once your event has passed, I take and store photographs from your event on encrypted hard drives, in order to provide the photographic services that you have hired me for.
I keep your photographs for as long as the hard disks that they are stored on are functional in order to provide copies should you ever lose your photographs. This service is provided as a legitimate interest.
If you would like me to remove your photographs from my hard disks and backups after I have delivered your full gallery, I will do so, if you send me an email confirming your request.
I also collect a small amount of personal details about you, your wedding party and the other wedding suppliers at your wedding, which may be:
- Phone numbers
- Email addresses
- Social media links
I may also post photos from your wedding in a variety of places, which is done for legitimate interest. Should you or any member of your wedding party not wish to be included in this, please let me know by email.
- On my website
- In wedding blog features
- On social media
- To your other wedding suppliers
I never capture or hold credit or debit card numbers.
External Data Processors
In addition to my own data, I also use a variety of data processors, which are listed below:
LightBlue is a business management tool. I use it to record enquiries, bookings, names, phone numbers, addresses and take information about your wedding day. I provide my contracts and invoices for photographic services you purchase from me. They are GDPR compliant and I retain 7 years of data in order to be compliant with legal obligations.
Dropbox is a service that provides online data hosting services. I store contracts and other text documents relating to your booking on Dropbox. They self-certify as compliant with GDPR.
Google Suite is a tool for providing services which are available over the internet. I use Google Calendar and Google Drive in order to store information relating to your wedding. Google are fully GDPR compliant. I retain calendar data for up to 7 years in order to be compliant with legal obligations.
Zenfolio is an online photo delivery tool and I use them to send you your photos in high resolution when I have completed editing them. They also provide the store facilities for print ordering. They self-certify as GDPR complaint and they retain data for a maximum of 2 years for legitimate interest.
Cookies are small files saved to the user’s computers hard drive that track, save and store information about the user’s interactions and usage of the website. This allows the website, through its server to provide the users with a tailored experience within this website.
Users are advised that if they wish to deny the use and saving of cookies from this website on to their computers hard drive they should take necessary steps within their web browsers security settings to block all cookies from this website and its external serving vendors.
Other cookies may be stored to your computers hard drive by external vendors when this website uses referral programs, sponsored links or adverts. Such cookies are used for conversion and referral tracking and typically expire after 30 days, though some may take longer. No personal information is stored, saved or collected.
Contact & Communication
Users contacting this website and/or its owners do so at their own discretion and provide any such personal details requested at their own risk. Your personal information is kept private and stored securely until a time it is no longer required or has no use, as detailed in the Data Protection Act 1998. Every effort has been made to ensure a safe and secure form to email submission process but advise users using such form to email processes that they do so at their own risk.
This website and its owners use any information submitted to provide you with further information about the products / services they offer or to assist you in answering any questions or queries you may have submitted. This includes using your details to subscribe you to any email newsletter program the website operates but only if this was made clear to you and your express permission was granted when submitting any form to email process. Or whereby you the consumer have previously purchased from or enquired about purchasing from the company a product or service that the email newsletter relates to. This is by no means an entire list of your user rights in regard to receiving email marketing material. Your details may be passed on to a small number of other wedding photographers who may be able to offer services for your wedding date if Paul Rogers Photography Limited is unavailable for your date.
This website operates an email newsletter program, used to inform subscribers about products and services supplied by this website. Users can subscribe through an online automated process should they wish to do so but do so at their own discretion. Some subscriptions may be manually processed through prior written agreement with the user.
Subscriptions are taken in compliance with UK Spam Laws detailed in the Privacy and Electronic Communications Regulations 2003. All personal details relating to subscriptions are held securely and in accordance with the Data Protection Act 1998. No personal details are passed on to third parties nor shared with companies / people outside of the company that operates this website. Under the Data Protection Act 1998 you may request a copy of personal information held about you by this website’s email newsletter program. A small fee will be payable. If you would like a copy of the information held on you please write to the business address at the bottom of this policy.
Email marketing campaigns published by this website or its owners may contain tracking facilities within the actual email. Subscriber activity is tracked and stored in a database for future analysis and evaluation. Such tracked activity may include; the opening of emails, forwarding of emails, the clicking of links within the email content, times, dates and frequency of activity [this is by no far a comprehensive list].
This information is used to refine future email campaigns and supply the user with more relevant content based around their activity.
In compliance with UK Spam Laws and the Privacy and Electronic Communications Regulations 2003 subscribers are given the opportunity to un-subscribe at any time through an automated system. This process is detailed at the footer of each email campaign. If an automated un-subscription system is unavailable clear instructions on how to un-subscribe will by detailed instead.
Although this website only looks to include quality, safe and relevant external links, users are advised adopt a policy of caution before clicking any external web links mentioned throughout this website. The owners of this website cannot guarantee or verify the contents of any externally linked website despite their best efforts. Users should therefore note they click on external links at their own risk and this website and its owners cannot be held liable for any damages or implications caused by visiting any external links mentioned.
Social Media Platforms
Communication, engagement and actions taken through external social media platforms that this website and its owners participate on are custom to the terms and conditions as well as the privacy policies held with each social media platform respectively.
Users are advised to use social media platforms wisely and communicate / engage upon them with due care and caution in regard to their own privacy and personal details. This website nor its owners will ever ask for personal or sensitive information through social media platforms and encourage users wishing to discuss sensitive details to contact them through primary communication channels such as by telephone or email.
This website may use social sharing buttons which help share web content directly from web pages to the social media platform in question. Users are advised before using such social sharing buttons that they do so at their own discretion and note that the social media platform may track and save your request to share a web page respectively through your social media platform account.
Shortened Links in Social Media
This website and its owners through their social media platform accounts may share web links to relevant web pages. By default some social media platforms shorten lengthy urls [web addresses] (this is an example: http://bit.ly/zyVUBo).
Users are advised to take caution and good judgement before clicking any shortened urls published on social media platforms by this website and its owners. Despite the best efforts to ensure only genuine urls are published many social media platforms are prone to spam and hacking and therefore this website and its owners cannot be held liable for any damages or implications caused by visiting any shortened links.
June 2018 Edited & customised by: Paul Rogers Photography Limited, 9 Larch Avenue, Hitchin, Hertfordshire, SG4 7SL, UK.